Manual

Chapter 1- PROGRAM INTRODUCTION

Program introduction 1

Chapter 2- NOMINATIONS

Eligibility 2

Award cycle 2

Partnership drop-off locations 3

Mail-in nominations 4

Telephone nominations 4

Electronic nominations 5

Chapter 3- SELECTION PROCEDURES

Selection Committee 6

Initial nomination screening 6

Review by Inspections Department 7

Owner contact 7

Site visit and evaluation 7

Ranking of nominations 8

Selection by Commissioners 8

Chapter 4 – Award procedures

Recipient notification 10

Commission meeting announcement 10

Letter and certificate presentation 10

Media release 11

Chapter 5 – Publicity

General public awareness 12

Monthly selections 12

Partnership recognition 12

Chapter 6 – Signs

Description 14

Placement at award site 14

Removal from award site 14

Off-season utilization 15

Chapter 7 – Awards

Letter 16

Certificate 16

Prizes 16

Chapter 8 –partnerships

Nomination drop-off locations 17

Award contributions 17

Publicity contributions 17

Resource contributions 18

Chapter 9 – Program documentation

File location 19

File access 19

File retention and disposition 19

APPENDICES

Nomination form A1

Selection / evaluation form A2

Grading form A3

Review committee worksheet A4

Award letter A5

Award certificate A6

Program introduction

Recognition of Pride

he Clovis Residential & Commercial Pride of the Month Program is intended to encourage and recognize individual and business efforts that enhance the aesthetic of our community. This recognition program is an ongoing effort promoted by Clovis Pride. During May through October of each year, nominations will be evaluated by the Clovis Pride Committee and city staff. A list of nomination finalists will be given to the eight Commissioners of the four commission districts within the city of Clovis. The two Commissioners from each district will then select a residential and commercial Pride location within their respective district. Selections will be announced at regular Commission meetings. Selectees will also be mailed a congratulatory letter and certificate. A “Clovis Pride Shines Here” sign will be displayed on the premises of the selectees.

Additional community involvement will be encouraged through the establishment of partnerships with individuals and businesses that provide awards, financial, or resource support. Active involvement in the selection of Pride sites by the elected commissioners reinforces the goals of Clovis Pride and places the commissioners in a highly visible leadership role for community improvement. The announcement of selections and the awarding of certificates at alternating commission meetings will keep the program in the public eye twice per month.

Display of the “Clovis Pride Shines Here” signs in public areas during the off-season will also keep the public aware of the program and the ongoing goals of Clovis Pride.

This guide is intended to provide sustainability to the Clovis Pride Residential & Commercial Pride of the Month Program. It contains detailed procedures for the nomination, selection, and recognition of those individuals and businesses within the Clovis community that take pride in their property and community.

Chapter

NOMINATIONS

Eligibility

ll residential and commercial property within the Clovis city limits are eligible for participation in the Clovis Residential & Commercial Pride of the Month Program. The existence of code violations, as determined by the City of Clovis Inspections Department, will be grounds for disqualification. Such disqualification will continue for the duration of the code violation. A property can be a monthly award recipient only once during a calendar year. All nominations not selected for recognition will continue to be evaluated in subsequent months during the annual award cycle.

Residential properties will generally be considered as those residential properties occupied by a single family. All nominations, grading, selection, and recognition will be as though the occupant were the owner.

Commercial properties will generally be considered as all other properties including retail, industrial, religious, mobile home parks, and multi family units. In the case of multi family units situated in a multi unit complex, each individual structure will be considered as an eligible commercial property. All nominations, grading, selection, and recognition involving a multi family unit will be as though the party responsible for the maintenance and upkeep of the property were the owner.

Award cycle

he active recognition period for this program will be during the summer months from May through October. The off-season will be during the winter months of November through April. During the summer months, nominations will be accepted and processed in six distinct monthly cycles. The monthly implementation of the program is scheduled to result in the selections being announced during the second regular City Commission meeting of the month.

To facilitate the monthly cycles of the program the Activities subcommittee of Clovis Pride should adhere to the following timeline. For the program to be successful, it is imperative that the selection process be completed prior to the second regularly scheduled City Commission meeting.

Nomination cut-off	Announcement minus 10 days (Mon.)
Initial review and nominee contact	Announcement minus 9 days (Tues.)
Review by the Inspections Dept.	Announcement minus 8 days (Wed.)
Site visit and grading	Announcement minus 6 days (Fri.)
Final selection committee review	Announcement minus 3 days (Mon.)
Selection by Commissioners	Not later than the day before selectee announcement
Announcement of selectees	Second regular City Commission meeting of the month
Sign placement / removal	Friday after selectee announcement

Drop-off site

rop-off site for nominations will be at the Parks and Recreation Department offices, located at 500 Sycamore Street. The offices are open Monday – Friday, from 7:00 am to Noon & 1:00 pm to 4 pm.

Mail-in nominations

ail-in nominations may be made by mailing a completed nomination form to Clovis Pride, c/o City of Clovis Parks and Recreation Department, 500 Sycamore Street, Clovis, NM 88101. The Administrative Assistant to the Parks and Recreation Director, will hold the mail-in nominations until they are needed by the review committee for evaluation.

Electronic nominations

lectronic nominations may be made by sending a fax to the City of Clovis Parks and Recreation Department office at 769-4800. Email nominations can be made by sending an email to clovispride@cityofclovis.org.

The persons receiving electronic nominations should make every effort to obtain at least the minimum information regarding the nomination as is on the printed nomination forms.

Chapter

SELECTION PROCEDURES

Selection commi